Setting up an Email Program

Setting up an email client to download email from a hosted email server is quite easy if you have the following information:

  • Incoming (POP3) Mail Server Name
  • Outgoing (SMTP) Mail Server Name
  • User Account Name (most times this is the email address)
  • User Password

ISPs (Internet Service Providers) often publish the POP3 and SMTP server addresses on the support websites, simple visit the ISP's support website and search for "mail server addresses". If the website doesn't contain the information you can get the information by calling customer service.

For hosting clients of Tech Lizard Web Design and IT, the server names are:

Incoming (POP3) Server: pop3.yourdomain.com
Outgoing (SMTP) Server: mail.yourdomain.com

 

Choose Your Email Client

There are free email clients (software) included with the Windows operating system. For Windows XP users the free email client is called Microsoft Outlook Express. For users of Windows Vista and Windows 7, the free email client is called Microsoft Windows Mail.

Microsoft Outlook Express

We'll begin by running Outlook Express. The application can be found on the Start Menu, from within Internet Explorer or by launching "c:\Program Files\Outlook Express\msimn.exe". If you're running Outlook Express for the firt time a wizard will guide you through setting up your email account. We'll set the account up the "manual" way.

  1. Go to Tools / Accounts / Add > / Mail
  2. Type in your Display Name (name that will appear in From when you send email to people) and click 'Next >'
  3. Enter your e-mail address. you@youremail.com
  4. Enter your Incoming mail server. pop3.yourdomain.com
  5. Enter your Outgoing mail server. mail.yourdomain.com and click 'Next >'
  6. Type in your Account name. Depending on your mail server, your account name is your full e-mail address (you@youremail.com) or just the user information (everything before the @). Tech Lizard Web Design and IT hosting uses the full email address for the account name.
  7. Enter the Password you have selected for the e-mail account if you want outlook to remember your password. If you do not store the password, you will be prompted for it each time your client accesses the server.
  8. Click 'Next >' and then click 'Finish >'
  9. Select your newly added account in the Mail tab and click 'Properties'.
  10. Choose the Servers tab, then check "My Server requires authentication".
  11. Select Settings. Check "Use Same Settings as my incoming server". Press OK and OK again.
  12. Go back to Tools / Accounts, select the account you just set up and choose Properties.
  13. Type your email address in the Reply To Address and click OK
  14. You should now be able to send and receive mail

 

Microsoft Windows Mail

We'll begin by running Windows Mail. The application can be found on the Start Menu, from within Internet Explorer or by launching "c:\Program Files\Windows Mail\WinMail.exe". If you're running Windows Mail for the firt time a wizard will guide you through setting up your email account. We'll set the account up the "manual" way.

  1. Go to Tools / Accounts / Add > / E-mail Account
  2. Type in your Display Name (name that will appear in From when you send email to people) and click 'Next >'
  3. Enter your e-mail address. you@youremail.com
  4. Choose your server type, for most people this will be POP3
  5. Enter your Incoming mail server. pop3.yourdomain.com
  6. Enter your Outgoing mail server. mail.yourdomain.com then check "My Server requires authentication" and click 'Next >'
  7. Type in your Account name. Depending on your mail server, your account name is your full e-mail address (you@youremail.com) or just the user information (everything before the @). Tech Lizard Web Design and IT hosting uses the full email address for the account name.
  8. Enter the Password you have selected for the e-mail account if you want outlook to remember your password. If you do not store the password, you will be prompted for it each time your client accesses the server.
  9. Click 'Next >' and then click 'Finish >'
  10. Go back to Tools / Accounts, select the account you just set up and choose Properties.
  11. Type your email address in the Reply To Address and click OK
  12. You should now be able to send and receive mail

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